Whether you’re sweating in a panic because the big day is around the corner, or you’ve decided to plan ahead for the big occasion, there’s no shame in looking for help in planning your child’s birthday party. If you’re in a pinch, then you’ve come to the right place. This guide will give you four simple tips to follow and some pointers to consider for planning the ultimate birthday party. So without further ado, let’s get started. Take out a notepad and a pen and jot down ideas as you go along—you never want to forget a great idea that you’ve thought about!
Unless you have all of your child’s friends and family members helping you, never ever plan a surprise party. There’s nothing more scarring and painful for a child than experiencing a failed birthday party. If your child doesn’t like specific people from their school or activities you’ve planned, then you’re going to be in for a shock when it turns into a nightmare for them that they’ll remember for years to come. Don’t risk it—work with your child to create a wonderful birthday party that fits their criteria.
You should be asking your child about who they want to invite, what kind of food they want to eat, the type of entertainment they want and also what presents they want for their birthday. If your child asks for something that isn’t within your budget or can’t be done on short notice, then calmly tell them that it’s not possible and to choose something else so they don’t become aggressive or upset.
Contact attendees and create invitations
Buy a simple pack of generic greeting or invitation cards if you’re on a budget or don’t have time to create your own. Send out invitations to the parents and family members that you want to attend, and give your child a stack of invitations to hand to their friends at school. Make sure you write down your address, the dates, and also some of the entertainment and food you have lined up.
You want to make sure that the date of your child’s birthday party is a good date for your guests. You don’t want to set up the party on a date where your child’s best friend or favourite aunt is away or unavailable, so do your research, speak to the people you plan to invite and create a spreadsheet or document if needed to write down all the times, dietary needs and preferences of your guests.
Next, you want to get in touch with entertainment services. There are many businesses that specialise in entertainment for a kids birthday party. You can hire bouncy castles, clowns, magicians, or even rent a bus or coach to take the kids to a venue for laser tag or bowling.
If you decide to go to a venue, then it might cut out a lot of hassle if you order food from there as well. Most entertainment venues have in-house restaurants or fast food places to eat at. Make sure you speak to them about the menu so you can meet your guest’s dietary needs and discuss how much food you need to order and how many seats you need to book.
Otherwise, you might want to get in touch with a catering service if there are a lot of guests, or plan a menu yourself. If some of the parents are willing to help, then distribute tasks between the parents. Perhaps someone can help you set up the tables when you’re cooking, or maybe a kitchen-savvy family member can take over the cooking duties. Delegate tasks to helpers, and have a plan of action when the day arrives.
Get in touch with a bakery or practice baking
No child’s birthday is complete without a large cake and candles. If you’re a savvy baker, then you might be fine creating your own cake and decorating it. However, if you want to cut out the hassle and have something custom made, you need to get in touch with a bakery. Try and speak with them as early as possible so that they can book you in for a general chat about what you need and to give them ample time to prepare the cake for the big day. Some services will deliver the cake to you, but most bakeries will require you to come pick up the cake.
If you want to practice baking, then make sure your creations are tested by your child or family members, and always have a backup plan in case your baking doesn’t meet your standards.